Definitions
Programs activities for risk compliance and kids
Definitions
This a type of status associated with general liability insurance policies that provide coverage to other individuals/groups that were not initially named. With an additional insured endorsement, the additional insured will then be protected under the named insurer’s policy and can file a claim in the event that they are sued.
The person or entity to whom a certificate of insurance has been issued.
Any program in which program staff (defined as university staff or third-party sponsor staff) assumes responsibility for the care, custody, and control of minor participants for any amount of time. Programs include camps, dance shows, certain virtual programs, and day cares. These types of programs must register their program and complete registry checks, mandated reporter training, and incident reporting.
An event conceived, planned, and hosted by a group or individual—no affiliation or association with Purdue Fort Wayne—who then contacts a Purdue Fort Wayne department, college, office, or recognized student group to collaborate/fund/aid in putting on an event in a joint alliance. The event must meet the established cosponsorship parameters in order to qualify for this status.
Legal responsibility for paying money for damage or injury.
A person under the age of full legal responsibility. In Indiana, this is 18 years of age.
Programs in which the program director has any authority over budget, contracts, management, policies, procedures, staffing, assignments, activities, day-to-day decisions, scheduling, logistics, and/or program structure and design.
The primary person acting on behalf of the sponsor(s) and is responsible for the organization and execution of the program, including adherence to these procedures. The program director is also considered part of the program staff for the purposes of these procedures.
Any camp, clinic, conference, workshop, program, or other activity that involves the participation of minors who are not registered students of Purdue Fort Wayne.
Any group, department, school, college, organization, or individual involved in supporting a program, operationally and/or financially, whether a unit of the university or a third party.
All program staff must pass, at minimum, a sex- and violent-offender registry check, which is verification that the individual is not listed as having any convictions of certain sex and violent crimes on the Dru Sjodin National Sex Offender public website or the Indiana Sex and Violent Offender Registry, or any other national or state registry that may become available. The registry check must be performed within the 12-month period immediately preceding start of the program
A document that is provided to the university by an external party’s insurance company. It provides the university with official documentation evidencing the existence of insurance that the external party carries pertaining to an event or activity. This request usually culminates as a result of a contractual relationship
When an event creates a partnership opportunity between campus departments and community organizations, the event can be classified as a community alliance. To qualify for this category, the event being booked must present a greater good to the campus community as a whole.
An event conceived, planned, and hosted by any Purdue Fort Wayne school, college, or other unit that pertains to their field or an internal departmental function. A department representative must be physically present at the event.
Anyone 18 years of age or older is required by Indiana law to report known or suspected child abuse or neglect to Child Protective Services or local law enforcement. Reports may be made anonymously
Any program in which program staff does not assume responsibility for the care, custody, and/or control of minors for any duration of time. Examples include field trips supervised by the minors’ school, weddings or birthday parties, presentations given at K–12 schools, and asynchronous virtual programs. These types of programs must register their program.
Events where everyone invited knows the host. Examples include birthday parties and weddings. These types of programs are excluded from these policies and procedures.
Any individual, paid or unpaid, who is expected to interact with, supervise, chaperone, or otherwise oversee minors in their role during a program. Such individuals may be faculty, staff, students, volunteers, employees, or contractors of the university or of a third party.
Events open to general public and not specifically targeting minors. Examples include athletics events and concerts. These types of programs do not need to register their events.
A volunteer who is never left alone with minors and is supervised by a program staff member at all times. A program staff member must be with them at all times when interacting with minors.
This a type of status associated with general liability insurance policies that provide coverage to other individuals/groups that were not initially named. With an additional insured endorsement, the additional insured will then be protected under the named insurer’s policy and can file a claim in the event that they are sued.
All program staff must pass, at minimum, a sex- and violent-offender registry check, which is verification that the individual is not listed as having any convictions of certain sex and violent crimes on the Dru Sjodin National Sex Offender public website or the Indiana Sex and Violent Offender Registry, or any other national or state registry that may become available. The registry check must be performed within the 12-month period immediately preceding start of the program
The person or entity to whom a certificate of insurance has been issued.
A document that is provided to the university by an external party’s insurance company. It provides the university with official documentation evidencing the existence of insurance that the external party carries pertaining to an event or activity. This request usually culminates as a result of a contractual relationship
Any program in which program staff (defined as university staff or third-party sponsor staff) assumes responsibility for the care, custody, and control of minor participants for any amount of time. Programs include camps, dance shows, certain virtual programs, and day cares. These types of programs must register their program and complete registry checks, mandated reporter training, and incident reporting.
When an event creates a partnership opportunity between campus departments and community organizations, the event can be classified as a community alliance. To qualify for this category, the event being booked must present a greater good to the campus community as a whole.
An event conceived, planned, and hosted by a group or individual—no affiliation or association with Purdue Fort Wayne—who then contacts a Purdue Fort Wayne department, college, office, or recognized student group to collaborate/fund/aid in putting on an event in a joint alliance. The event must meet the established cosponsorship parameters in order to qualify for this status.
An event conceived, planned, and hosted by any Purdue Fort Wayne school, college, or other unit that pertains to their field or an internal departmental function. A department representative must be physically present at the event.
Legal responsibility for paying money for damage or injury.
Anyone 18 years of age or older is required by Indiana law to report known or suspected child abuse or neglect to Child Protective Services or local law enforcement. Reports may be made anonymously
A person under the age of full legal responsibility. In Indiana, this is 18 years of age.
Any program in which program staff does not assume responsibility for the care, custody, and/or control of minors for any duration of time. Examples include field trips supervised by the minors’ school, weddings or birthday parties, presentations given at K–12 schools, and asynchronous virtual programs. These types of programs must register their program.
Programs in which the program director has any authority over budget, contracts, management, policies, procedures, staffing, assignments, activities, day-to-day decisions, scheduling, logistics, and/or program structure and design.
Events where everyone invited knows the host. Examples include birthday parties and weddings. These types of programs are excluded from these policies and procedures.
The primary person acting on behalf of the sponsor(s) and is responsible for the organization and execution of the program, including adherence to these procedures. The program director is also considered part of the program staff for the purposes of these procedures.
Any individual, paid or unpaid, who is expected to interact with, supervise, chaperone, or otherwise oversee minors in their role during a program. Such individuals may be faculty, staff, students, volunteers, employees, or contractors of the university or of a third party.
Any camp, clinic, conference, workshop, program, or other activity that involves the participation of minors who are not registered students of Purdue Fort Wayne.
Events open to general public and not specifically targeting minors. Examples include athletics events and concerts. These types of programs do not need to register their events.
Any group, department, school, college, organization, or individual involved in supporting a program, operationally and/or financially, whether a unit of the university or a third party.
A volunteer who is never left alone with minors and is supervised by a program staff member at all times. A program staff member must be with them at all times when interacting with minors.