certificate of insurance
Program activities for risk compliance and kids
Certificate of Insurance
Purdue University Fort Wayne requires general liability insurance for approved external (third party) facility users (organizations or individuals) that are holding nonuniversity events in our facilities, including but not limited to meetings, conferences, sports camps/clinics, weddings, or other special functions or events. This requirement can be satisfied by providing a certificate of insurance or by purchasing a general liability insurance policy. They should be in compliance with all applicable laws and regulations related to workers’ compensation and have sufficient coverage to handle any liability arising out of any such claim brought by any employee, agent, subcontractor, or independent contractor of the group.
Such insurance shall be in the amount of $1 million per occurrence and shall name Purdue University and the Trustees of Purdue as an additional insured.
Purdue University reserves the right, in its sole discretion, to alter the required insurance and/or to turn down an event.
In general, the cost of the special event insurance is based on the type of event(s) being covered, the number of attendees and the length of the event. Obtaining event insurance is independent of leasing or reserving the campus facilities or obtaining security for your event.
The third party wishing to have an event on campus that requires insurance shall, at its own expense, procure and maintain, without interruption during the entire term of the event, insurance of the kinds and limits listed hereunder. A certificate(s) of insurance and an Additional Insured Endorsement issued by the third party’s insurance carrier shall be furnished to Purdue University Fort Wayne before the event and shall name Purdue University and the trustees of Purdue as Additional Insureds on the General Liability, Automobile Liability and/or Umbrella Liability policies as applicable.
A certificate of insurance, also known as an insurance certificate, COI, or proof of insurance, is a document used to verify that insurance coverage is in force. A certificate of insurance generally provides information about the policy, such as the policy number and the effective dates of coverage. The certificate also provides the contact information for the insurance rep and the total limits of coverage provided by the policy.
Certificates of insurance contain separate sections for different types of liability coverage, listed as general, auto, umbrella, and workers’ compensation. Insured refers to the policyholder, the person, or company who appears on the certificate as being covered by the insurance.
In addition to coverage levels, the certificate includes the policyholder’s name and mailing address and describes the operations the insured performs. The address of the issuing insurance company is listed, along with contact information for the insurance agent or the insurance agency’s contact person. If several insurance companies are involved, all names and contact information are listed.
When a client requests a COI, they become a certificate holder. The client’s name and contact information appear in the bottom left-hand corner along with statements showing the insurer’s obligation to notify the client of policy cancellations. The certificate briefly describes the insured’s policies and limits provided for each type of coverage.
Additional insured is a type of status associated with general liability insurance policies that provide coverage to other individuals/groups that were not initially named. With an additional insured endorsement, the additional insured will then be protected under the named insurer’s policy and can file a claim in the event that they are sued.
Here are some agencies that specialize in event insurance, in the event your group or organization does not have insurance or your agent or insurance company is unable to provide the coverage requested:
- Film Emporium Insurance
- Hass and Wilkerson Insurance
- InsureEvents
- Private Event Insurance
- The Event Helper
- WedSafe
- WedSure
Note: Purdue University Fort Wayne is not endorsing or recommending the online insurance agents listed above.
All certificates of insurance must be sent no later than 10 business days prior to the date of the event/meeting so that the special events department and/or the Program Activities for Risk Compliance and Kids Committee can review the document. The event will not be able to take place if we do not receive the approved COI.
Frequently Asked Questions
Get your answers quickly.
A certificate of insurance (COI) is issued by an insurance company or broker. The COI verifies the existence of an insurance policy and summarizes the key aspects and conditions of the policy. For example, a standard COI lists the policyholder’s name, policy effective date, the type of coverage, policy limits, and other important details of the policy
A certificate of insurance is a document used to provide information on specific insurance coverage. The certificate provides verification of the insurance and usually contains information on types and limits of coverage, insurance company, policy number, named insured, and the policy’s effective periods.
Certificate holder is simply proof of insurance, where an additional insured status gives the university coverage and rights under the policy external parties using space on campus.
Keep a copy for yourself, and if you are working with the special events department, forward a copy to your event coordinator. All other certificates should be sent to Lisa Zerkle, director of special events and emergency preparedness specialist, at [email protected] for review by the Program Activities for Risk Compliance and Kids Committee.
Generally, two to four weeks before the event. You want to apply close enough so your plans are firm (i.e., you know what you’re going to do and you’re not cancelling) but far enough in advance so there’s time to secure coverage in case there are problems.
No, the event would not be allowed to proceed.
If you are holding a series of meetings or lectures or other types of events, you can get one certificate of insurance to cover all the dates. Discuss this with your insurance agent.
The outside organization will need to provide the university with verified insurance coverage prior to the event listing Purdue Fort Wayne and the trustees of Purdue as additional insureds.