warehouse operations

Delivery Schedules 

• Mail and small packages will be delivered in the morning or afternoon depending on if your building is on an a.m. or p.m. route.
• Delivery staff leave for morning mail routes at 10 a.m. and afternoon mail routes at 1 p.m.
  • Morning routes: Neff, Kettler, Helmke Library, Liberal Arts, Walb Union, Williams Theatre, Visual Arts, Music Center, Gates Center, Classroom Clinical, Engineering Technology and Computer Science, Science Building, Support Services, LSRC (as needed), ERC (as needed)
  • Afternoon routes: Ginsberg, Dolnick, NIIC, Modular Classroom, Cole Commons, Cole Clubhouse, Alumni Center, Doermer School of Business
• Larger package delivery is handled by the same team, but in the afternoon.
• Any packages received in the morning are delivered in the afternoon of that day.
• Any packages labeled or considered perishable (and received prior to 3 p.m.) are delivered the same day.
• Any packages received and processed prior to 3 p.m. will be delivered the same day. Otherwise, they will wait until afternoon package delivery the next business day.
• Any overnight packages are delivered within the same day. Please note, the mailroom is dependent upon outside companies to deliver overnight packages to campus prior to 10 a.m. If there is a delay, it is usually because the package did not arrive prior to 10 a.m. when the campus delivery staff leaves for mail routes.
• Patience—please have this with all inquiries. Our team is not purposely withholding materials. We want to have our docks cleared daily for the next wave of packages. The more information you can provide to begin the process will save everyone time, headache, and heartache on the back end.

Freight
Freight is handled as a separate entity. When these materials are received, their delivery will need to be scheduled and/or coordinated with the appropriate department personnel since these are large/heavy/multiple items.

Please notify shipping and receiving via email when ordering freight, which is typically delivered via OTR trucking companies. This should be a simple email stating where it’s coming from, who it’s going to, contact number, and a brief description of the item (science lab equipment, computers, athletic gear, etc.).

Note: Many times, freight will arrive in damaged crates or packaging. A mobile number for a contact person will allow for immediate contact with these individuals prior to items being signed for. If shipping and receiving is made aware of anticipated delivery of certain materials, the contact person can be called to come to the Ginsberg Warehouse for confirmation of either receipt or rejection of the load. While staff makes these types of decisions daily, we’d like to have the input from the folks who know how this high-dollar and oftentimes, sensitive equipment is to perform. While staff take photos, notes, etc., these don’t always show the full story.

UPS/FEDEX/USPS
Basic requirements- More information to come.

Tracking Numbers
Relevance to delivery to final destination:

• A tracking number provides the estimated delivery day to campus.
• It is not possible to deliver packages to their final destination immediately upon arrival on campus.
• Packages are not delivered to campus outside normal hours of operation or on weekends.
• Some shippers will occasionally drop off packages at USPS and enter them as delivered; however, the package may not arrive on campus for several days after that date.
• A package may read as delivered, but that may not mean that it was actually signed for. Shipping companies will use signatures on record in their mobile devices if there is no one available to physically sign for the package.

Lost Packages
When inquiring about a lost package, email is the best form of communication. Please provide as much of the following information as possible:

• Tracking number
• Date of shipment
• Date of anticipated delivery
• Shipping company (USPS, UPS, FedEx, Amazon, DHL, etc.)
• Origination point/vendor
• Name of the person/department the package should’ve been addressed to
• P.O. number
• Who signed for it on campus

Contact Email
Contact [email protected] for any questions, comments, or concerns related to internal and external mailing.

Shipping Address
5190 St Joe Rd, Fort Wayne, IN 46835

Mailing Address
2101 East Coliseum Blvd, Fort Wayne, IN 46805

Student Housing Mailing Address
Do not use the above mailing address. Click here to find your mailing address.

Mail Slips 
Contact [email protected] for templates to create mail billing slips for your department. Slips are no longer provided, but a template will be sent for your department to print your own. Please ensure the barcode is clear when printed, as smudges could lead to improper billing and/or slow down shipping operations due to hand-entering the billing information. 

USPS/FEDEX/UPS
More information to come.

Bulk Mailing
Contact [email protected] for assistance and guidance in planning bulk mailers. Shipping and receiving does not offer internal processing for bulk mailing but will assist with the process of contacting outside companies that do offer this service.

Please contact [email protected] at your earliest opportunity regarding the number of pieces, dates, and description of bulk mailing. While warehouse operations does not process bulk mailings, funding of the USPS Bulk Mail Permit is handled through this office. Your bulk mailing may be delayed if there are not enough funds available to process it. Without advanced notice, adequate funding cannot be guaranteed, which could potentially delay a bulk mailing for up to 10 business days as funds are acquired.

Contact Email
[email protected]

Salvage Materials
Hallways, stairwells, and loading docks are not storage spaces. Do not move items into these areas thinking they’ll be picked up. This is a severe fire code violation and safety risk. Follow the procedures in place to have materials removed from your space. If the university is fined, the cost will be charged to the department that created the violation. Salvage materials include:

• Scrap materials: ballasts, fluorescent lights and fixtures, wire, metals, etc.
• Furniture, which is not to be discarded into campus dumpsters or compactors
• Lab equipment, which is not to be discarded into campus dumpsters or compactors
  • All lab materials requested to be removed must have a Clean Sheet attached to each item being moved.
  • A Clean Sheet, also known as Hazard Clearance and Declaration Form can be found here.
  • Without this sheet, the item will remain in place. This is for the safety and security of all parties involved.

Universal Waste
Universal wastes meet the definition of hazardous waste but are very common and can be easily recycled.

Universal wastes include: light bulbs (lamps), batteries, and electrical ballasts.

Batteries used for university business are collected by Environmental Health and Safety via a Hazardous Materials Pickup Form.

Used bulbs and electrical ballasts are collected by warehouse operations.

Bulbs considered universal waste include: fluorescent, compact fluorescent, high-intensity discharge, ultraviolet, LED, and flood lamps.

Incandescent light bulbs are not considered universal waste and can be discarded in the trash.

Training is mandatory for all personnel who handle used fluorescent bulbs.

Contact Environmental Health and Safety for more training information.

Contact Email
[email protected]

Surplus Property
Hallways, stairwells, and loading docks are not storage spaces. Do not move items into these areas thinking they'll be picked up. This is a severe fire code violation and safety risk. Follow the procedures in place to have materials removed from your space. If the university is fined, the cost will be charged to the department that created the violation.

Furniture Moving Services

• Furniture moves must be scheduled a minimum of 5 business days prior to the target date. It is strongly suggested departments contact us during the planning stages. Different types of furniture require different moving procedures. When moving from one office to another, the items may not fit, or professionals may need to be hired (at additional expense to your department). Early contact with us can prevent surprises and dashed hopes that are often the result of last-minute requests.
• Note: All requirements below must be met prior to the warehouse team's arrival to move your items. Warehouse personnel will not wait for or assist in the clearing or packing of materials. If furniture is not ready to be moved when the warehouse team arrives, it will not be moved at that time. You will then have to send notification of your readiness in order to reschedule your move to a later time.
  • Desks: Must be cleared off and all materials removed from drawers. Warehouse does not move computers, phones, or printers. A Purdue Information Technology support request must be completed to have these items moved in conjunction with any furniture move.
  • File Cabinets: Can be moved as is, only if being moved within the same office or between offices within the same suite. However, if the move is to another suite, floor or building, the cabinet must be emptied of all contents, with the exception of the bottom drawer. (This assists with stability of the cabinet during the move.)
  • Bookcases: All materials and books must be removed.
  • Sciences Lab Equipment (Chemistry, Biology, and Medical): All lab materials requested to be moved must have a Clean Sheet attached to each item being moved. Without this sheet, the item will remain in place. This is for the safety and security of all parties involved, including our employees, students, as well as the public, who may be the end user after decommissioning.
     

Campus Surplus Store
Location: 5190 St Joe Rd, Fort Wayne, IN
Ginsberg Hall, Exterior Door #13

Departmental Access

• Computers, printers, copiers, and other electronics are not available for departmental purchase or return to campus from the surplus store. All these materials are considered operational, but obsolete and have been effectively decommissioned. If departments are looking for these types of items, please contact Purchasing or Purdue Information Technology.
• Visits to the surplus store are scheduled during regular operating hours. Appointment times are Monday through Wednesday from 8 a.m. to 2 p.m.
• Visits must be scheduled in advance by contacting [email protected].
• When scheduling a visit, please explain what you’re looking for, as we don’t have time available to allow for window-shopping. If we have it, we’ll schedule a time. If we don’t, we can save everyone time and effort.
• When you come to the store, please have dimensions in hand for the area you’d like to move materials to. Also, bring along a list of items you will want removed to make room for these new materials. We make every effort to be as efficient as possible, but this requires departmental cooperation.
• There is a maximum 30-day hold by departments on items picked out from the Campus Surplus Store. After 30 calendar days, the materials will be returned to stock.
• There is currently no charge to departments for materials repurposed back to campus from the store; however, the following rules apply:
  • Items from Purdue Fort Wayne departments sent to salvage are available to other Purdue Fort Wayne departments for no charge.
  • Items from Indiana University Fort Wayne departments sent to salvage are available to other Indiana University Fort Wayne departments for no charge.
  • Items moving between Indiana University Fort Wayne and Purdue Fort Wayne will be treated as a purchase, and charges will apply. These can either be handled via PCard or internal billing.
• After picking furniture from our store, make sure to send a follow-up email to Lisa Eley, director of mail, warehousing, and print services, at [email protected] with a brief description of the items and directions on where they are to be delivered. Deliveries will not be made without this email notification.

Public Access

• We make every effort to allow public access once per month (typically a Friday from 8:30 a.m. to 3:30 p.m.).
• Representatives from on campus are more than welcome to visit and view items in the store on these open dates; however, no sales will be made to campus departments. Campus departments also may not place any materials on hold during these sales.
• Materials remaining after the sale date will again be available for departmental transfer until the Wednesday prior to the next public sales event.
• Check the Surplus Store's Facebook Page to verify dates and times of operation.
   

Contact Email
[email protected]

Types of Storage and Fee Schedules 
Warehouse operations has several options for materials departments are not ready to part with. 

• Conditioned Storage Room
  • Temperature-controlled rooms
  • Costs to departments begin at $3/square ft./year
• Unconditioned Storage Room
  • No temperature control
  • Costs to departments begin at $2/square ft./year
• Individual Pallet Storage
  • Classified as unconditioned space
  • Rates begin at $75/skid space/year
  • Skid spaces are defined as 4 ft. x 4 ft. x 4 ft. If any dimensions fall outside of these figures, the charge increases by an additional skid space. (e.g. materials are 4 ft. x 4 ft. x 6 ft. tall. These would need to be stored horizontally to fit within the racks, which increases the footprint. The rack storage areas are 8 ft. W x 4 ft. D x 5 ft. H.
• Unconditioned Storage Cage
  • Classified as unconditioned space
  • Costs to departments begin at $2/square ft./year
• Billing: Storage spaces are billed annually within the first few months of each fiscal year. If the use of one of these spaces begins within the fiscal year, the first billing will represent a percentage of the 12-month period. (e.g. begin storage in October, receive an invoice for your department for October 1–June 30. The following billing would be for the entire fiscal year, July 1–June 30.)
   

Additional Information
Please contact Lisa Eley for assistance.

Letterhead, Business Cards, and Envelopes
All Purdue Fort Wayne business card, letterhead, and envelope orders should go through New Haven Print.

To order, users will need to create an account using their Purdue Fort Wayne username and email address.

Orders are placed through the website and paid for with a PCard.

Contact New Haven Print
[email protected]
Phone: 260-493-3844
Fax: 260-493-3579

Other Print Orders (Brochures, Flyers, Posters, Etc.)
Individuals can obtain quotes from New Haven Print, Classic Graphics, and Courier Printing. Use your department or named PCard for payment of printing services.

Contact Info
New Haven Print
[email protected]
260-493-3844

Classic Graphics
[email protected]
260-482-3487

Courier Printing
[email protected]
Phone: 260-627-2728

Contact Email
[email protected]

Contact Lisa Eley for assistance.