Walb Union Meeting Rooms Cancellation Policy

Change of plans?

In the event of cancellation by the client, any payments made to Purdue Fort Wayne are forfeited. See your contract for details.

• Any cancellation by the renter must be received in writing (email is acceptable) in the Special Events office.
• Events that are canceled on the “day of” due to inclement weather will not be charged a late cancellation fee as long as the group representative contacts our offices at least four hours prior to their scheduled event start time to notify us of the weather related cancellation.  
• Purdue Fort Wayne’s obligation to make the facility available will be relieved if anything outside of its control prevents the facility from being available at the date and time scheduled for the event. This includes such occurrences as natural disaster, fire, destruction, war, governmental order, quarantine and administrative evacuation (i.e. bomb threats) or other forces or events outside of Purdue Fort Wayne’s control. If such occurs, Purdue Fort Wayne will refund the renter’s deposit and fee already paid in full, but will have no other liability due to such cancellation or unavailability of the use of its facility.

Cosponsored, External, or Private Rental Definitions

• Cancellation: canceling anytime up to 30 days prior to your event
• Late cancellation: canceling seven to 30 days before your event
• No show: canceling with less than seven days to your event or not showing up for your event

Cosponsored, External, or Private Cancellation Fee Structure
Cancellation: No charge
Late Cancellation: 50 percent of original rental fees
No Show: 100% of original rental fees

Departmental, Faculty, Staff, and Student Group Definitions

• Cancellation: canceling anytime up to three business days prior to your event
• Late cancellation: canceling between four hours and three business days before your event
• No show: canceling with less than four to your event or not showing up for your event

Departmental, Faculty, and Staff Cancellation Fee Structure
Cancellation: No charge
Late Cancellation: $50
No Show: $75

Student Groups Cancellation Fee Structure
Cancellation (with more than three business days notice): No charge
Late Cancellation or No Show:

• First offense results in a warning letter to your student organization
• Second offense results in the loss of scheduling privileges for the Fieldhouse, Walb Union and/or Neff Hall, room 101, for remainder of semester. All remaining events/meetings scheduled for that student group will be cancelled in those venues as appropriate. Registrar will schedule the event/meeting for a general use classroom. New forms in the Student Life office will need to be completed for a general use classroom.