Electronic Marquee Policy

User Priority

• Emergency announcement (such as snow emergencies)
• Events of university-wide interest (such as Campus Kickoff)
• Athletics, music, and theatre
• Special events open to the public
• PSGA/Student Life events
• Other departmental events
• Student Organization events

Guidelines

1. Message content shall not include business advertisements or any information of a strictly or significantly commercial nature. No promotions for any individual business or group of businesses or any type of commercial activity shall be permitted
2. A request to post information on the marquee must be submitted at least two weeks prior to the requested posting date. To post information regarding an event you will need to fill out an Electronic Marquee Request Form. An email response will be sent to the requestor approving or denying the request.
3. Users are limited to two submissions at any one time per calendar event.
4. Special Events offers no guarantee with respect to the appearance of messages on the marquee. Prospective users are encouraged to use a variety of media for events and not to rely solely on the marquee.
5. Special Events has the sole and complete discretion to approve or deny any request to post information on a marquee. For a request that is approved, Special Events has the sole and complete discretion to determine the content and scheduling of the information posted.
6. Special Events provides no guarantee that every program, event, or activity for which a request is received will be posted. Due to limited space, message submissions may be prioritized at the discretion of Special Events.
7. The number of messages, which appear in any given time period is limited. During busy times, Special Events may elect to limit or not program submitted events.
8. Content of messages may be altered slightly by the Special Events staff to adjust to message board format. Special Events staff reserve the right to edit messages for clarity, brevity, and propriety.
9. Maximum days your message can play: 14
    

Message Specifics
Line 1: 30 characters (including spaces) maximum
Line 2: 25 characters (including spaces) maximum
Date and Time (Day, Month, Date, Time)
Venue

Logo Guidelines

• Submit a full size high-resolution version of your image.
• Images should either be a .png or .jpg format.
• Your image will be resized to fit the marquee’s dimensions 300 px by 80 px.
• Images with bold graphics and contrasting colors work best.
• Fine details, subtle color changes, and text should be avoided within graphics.
• Special Events reserves the right to not use any images due to incompatibility.

About Messages

• Messages are limited to one per specific event, program, or activity date.
• The university reserves the right to use the Electronic marquee exclusively for emergency notification and communication (i.e. snow emergencies or closures) as events or situations require.
• All posts must comply with the university’s nondiscrimination policy.
• Display messages need to be extremely brief. We recommend fewer than 15 words. Messages should be edited by the requestor to conform to the general journalistic style of answering “who,” “what,” “when,” “where,” and/or “how much” (admission fee). Include any punctuation in your message as you wish it to appear on the marquee..
• All requestors are responsible for verifying the accuracy of their submissions. Messages may be returned for clarity and conformity to standards.
• Requestors may suggest the type, duration, and color scheme of each message panel, and simple graphics and other elements that can enhance their message.
• Logos or graphics can sometimes be accommodated, but all are subject to compatibility requirements on the marquee. Standard graphics available on the system can be included if requested and/or appropriate.
• Messages may be updated at the discretion of the Special Events staff during the display period.
• Nominal slide view time is set at 5 seconds per message.
• Multiple slides may be requested to accommodate larger amounts of information. A maximum limit of no more than two (2) slides may be requested for a particular event, and each message (1 or 2 slides) will be viewable for a maximum of 10 seconds start to finish. Duration of length of slide view time is at the discretion of the Special Events staff.
• Requests that do not meet the established policy criteria will be returned to the requestor. If the requestor would like to ask for an exception to the policy, the Requestor may provide additional justification to the director of Special Events. Requests for exception must be submitted within 24 hours of receiving notification that the submitted message has been rejected. All appeals will be given priority attention and normally will be reviewed and decided no later than three (3) days from receipt by the director of Special Events.
• Special Events reserves the right to refuse any requested posting that it deems inappropriate or that exceeds message volume.

Messages That Will Not Be Displayed

• General meetings or perpetual/recurring activities (i.e. occurring more often than once a month); weekly activities may be posted periodically, but not every week, by submitting individual request forms for entries
• Events open only to members of an organization
• Events off-campus
• Messages pertinent to only selected individuals or organization members
• Messages of a personal nature, such as birthday wishes, congratulations, engagements, milestones, items for sale, personal parties, and private events
• Messages inconsistent with university policies or local, state or federal law
• Non-university related events or commercial enterprises (other than university lessees)
• Messages listing specific prices or “x dollars off” discounts for goods or services
• Messages that state or imply university endorsement or approval of any goods, services, or event/program content
• Any promotion of the sale or consumption of alcohol
• Political campaign messages of any kind (campus, local, state, or national)
• Disrespectful or derogatory language directed toward any individual, group of individuals, organization, department, or school
• Naming of commercial sponsorships for events or activities

Submitting a Request

• All requests for posting to the Electronic marquee are initiated by submitting an Electronic Marquee Request Form.
• Message requests will not be taken over the phone or via e-mail.
• Request forms must be submitted at least two weeks prior to the requested posting date for the program, event, or activity. Failure to follow this schedule could result in not receiving requested display date/time(s).
• Late requests may be considered by the Special Events staff but are not guaranteed to be run.
• However, no program, event, or activity message request will be accepted within two (2) working days of the program.
• Approved messages will be displayed as early as possible on the requested start date. Messages will terminate at midnight on event day unless an earlier termination time is requested at submission of the request or if the consecutive days the message is to run ends before the event date occurs.

Questions about this policy and the use of the electronic marquee should be directed to Special Events at 260-481-6612.