Keys
Campus credentials and transportation
Key Requests
The Purdue Fort Wayne Key Distribution Policy is effective for all students, faculty, and staff. Please make sure to review the policy carefully.
Requesting keys for students, faculty, and staff requires a Key Request Form, which must be filled out by a department staff member. Requests for great-grandmaster keys will require approval of the facilities management firector.
- After a Key Request Form is filled out, keys should be available for pickup within 48 hours at the Walb Information Desk.
- A photo ID is required for pickup of all campus keys.
- Please bring all your keys with you so that we can update our records.
- Requested keys must be picked up within three months of the request date. After three months, the keys will be placed back in the key inventory, and a new request will need to be submitted.
Use a Key Inquiry Form to request a list of names of students and employees who have been issued keys to your department’s rooms or labs. Use of this request form is limited to persons with signature authority (e.g., department heads or secretaries).
Here are some reasons for using this request form:
- Identifying “owners” of lost keys
- Assessing prospective lock-change impact
- Tracking students or employees who have outstanding keys
- Breach of security in your department or office
- It is near the end of the semester before students graduate or leave campus
Multiple copies of the same key will not be issued to individuals or departments without explicit permission of the department head and Campus Credentials and Transportation. Reproduction or copying of university keys is prohibited.
Individuals leaving the university or transferring to another department must return their keys. If students in your department are graduating or leaving school, please have them return any campus keys that they were issued by Campus Credentials and Transportation.
All keys remain the property of Purdue University Fort Wayne.
Note: Failure to return keys will result in charges being assessed to the key holder’s department.
A Contractor Key Request Form must be filled out and submitted to [email protected] for any project that requires outside contractors to obtain campus keys.
Our office can make the following filing cabinet and desk keys: S series, SL series, and FR series. This information can be found on the lock and should be followed by numbers.
If you would like to place an order for filing cabinet or desk keys, please submit a Key Request Form. For the Building and Room # fields, please use the actual location of the cabinet or desk. Then under the Special Instructions field, please include the series and numbers listed on the lock as well as the quantity needed.
Filing cabinet and desk keys are not recorded on key cards. When the keys have been cut, they will be sent through campus mail along with a copy of the Key Request Form.
Keys may be picked up at the Campus Credentials and Transportation office, located in Walb Union, Room 127. Please allow 24–48 hours after the key request has been sent to pick up your keys.
Before a lock change is initiated, a thorough review of the area affected is performed. Requests for lock changes are reviewed with the requesting party and department head before the change is made. This is done to avoid compromising anyone else who may need access to the area. In certain cases of security, a special series lock can be installed. These requests are limited and must have proper approval before proceeding.
When a lock change is necessary, the request must be made to Campus Credentials and Transportation. Key Request Forms for the individuals affected by the rekey must be submitted to Campus Credentials and Transportation.
All lock changes are subject to refusal when the change impacts access by maintenance, security, or environmental health personnel.
Campus Credentials and Transportation and the appropriate department head must be notified when an employee has lost their keys or if they have been stolen. The key holder must notify University Police of the problem, as well as all effected parties. Charges could be imposed if rekeying is required.
See the front desk in the Cole Clubhouse for housing key questions, replacements, and more.
Requesting keys for students, faculty, and staff requires a Key Request Form, which must be filled out by a department staff member. Requests for great-grandmaster keys will require approval of the facilities management firector.
- After a Key Request Form is filled out, keys should be available for pickup within 48 hours at the Walb Information Desk.
- A photo ID is required for pickup of all campus keys.
- Please bring all your keys with you so that we can update our records.
- Requested keys must be picked up within three months of the request date. After three months, the keys will be placed back in the key inventory, and a new request will need to be submitted.
Our office can make the following filing cabinet and desk keys: S series, SL series, and FR series. This information can be found on the lock and should be followed by numbers.
If you would like to place an order for filing cabinet or desk keys, please submit a Key Request Form. For the Building and Room # fields, please use the actual location of the cabinet or desk. Then under the Special Instructions field, please include the series and numbers listed on the lock as well as the quantity needed.
Filing cabinet and desk keys are not recorded on key cards. When the keys have been cut, they will be sent through campus mail along with a copy of the Key Request Form.
Use a Key Inquiry Form to request a list of names of students and employees who have been issued keys to your department’s rooms or labs. Use of this request form is limited to persons with signature authority (e.g., department heads or secretaries).
Here are some reasons for using this request form:
- Identifying “owners” of lost keys
- Assessing prospective lock-change impact
- Tracking students or employees who have outstanding keys
- Breach of security in your department or office
- It is near the end of the semester before students graduate or leave campus
Keys may be picked up at the Campus Credentials and Transportation office, located in Walb Union, Room 127. Please allow 24–48 hours after the key request has been sent to pick up your keys.
Multiple copies of the same key will not be issued to individuals or departments without explicit permission of the department head and Campus Credentials and Transportation. Reproduction or copying of university keys is prohibited.
Before a lock change is initiated, a thorough review of the area affected is performed. Requests for lock changes are reviewed with the requesting party and department head before the change is made. This is done to avoid compromising anyone else who may need access to the area. In certain cases of security, a special series lock can be installed. These requests are limited and must have proper approval before proceeding.
When a lock change is necessary, the request must be made to Campus Credentials and Transportation. Key Request Forms for the individuals affected by the rekey must be submitted to Campus Credentials and Transportation.
All lock changes are subject to refusal when the change impacts access by maintenance, security, or environmental health personnel.
Individuals leaving the university or transferring to another department must return their keys. If students in your department are graduating or leaving school, please have them return any campus keys that they were issued by Campus Credentials and Transportation.
All keys remain the property of Purdue University Fort Wayne.
Note: Failure to return keys will result in charges being assessed to the key holder’s department.
Campus Credentials and Transportation and the appropriate department head must be notified when an employee has lost their keys or if they have been stolen. The key holder must notify University Police of the problem, as well as all effected parties. Charges could be imposed if rekeying is required.
A Contractor Key Request Form must be filled out and submitted to [email protected] for any project that requires outside contractors to obtain campus keys.
See the front desk in the Cole Clubhouse for housing key questions, replacements, and more.