MILITARY WITHDRAWAL policy for involuntary uniformed service mobilization

Purdue University Fort Wayne supports students who are continuing members of the United States armed forces and reserve units. Active members of the U.S. military, National Guard, or other armed forces reserve units may be ordered unexpectedly to active duty at any time.

Of note, this policy does not pertain to initial active duty basic training or annual training. Students who withdraw due to basic training or annual training are subject to the specific deadlines for the last day to withdraw and the published schedule of refund of fees.

There are several options for service-connected students who are being involuntarily deployed and are unable to complete their coursework. All requests and documentation may be presented by the student or other responsible party, who has the student’s military information and the student’s permission, to make the request.

DROPPING BEFORE A SEMESTER BEGINS

If you are dropping classes after submitting that semester’s VA Semester Certification form, you must provide a copy of your deployment orders and all changes to your enrollment to Military Student Services in person (KT 110N), or via email to [email protected] or fax to 260-481-0254.

WITHDRAWING DURING A SEMESTER

Either option below is available for each registered course any time during the semester through the end of final examinations.

1. With the permission of the instructor(s), a student may receive a final grade or an incomplete in some or all enrolled courses. Immediately consult with each instructor about finishing a course early. For example, you may be able to receive credit for a course by submitting final work ahead of schedule. If you are not able to complete a course, you may be able to receive a grade of Incomplete (“I”). This may be an option if a majority of the required coursework is completed and of passing quality, and you can reasonably expect to complete the remainder of your coursework within a year. In accordance with the University policy on Incomplete grades, you are allowed up to one year to finish your coursework. Given extenuating circumstances, the initial one-year time limit may be extended for a period not to exceed one additional calendar year if approved by the instructor and the instructor’s dean, and if the Registrar’s Office is notified before the expiration of the original time limit. No refund will be given if a final grade or incomplete grade are received.
2. Any service-connected student ordered involuntarily to active duty may withdraw from any or all courses and may speak with the Bursar office about receiving a refund of tuition and fees for the courses from which the student withdrew as a result of involuntary deployment. Refunds of fees will not be made if the student has already received a grade and credit for a course. If the withdrawal request is submitted after the first week of classes, the grade of W will be assigned and will appear on the transcript. Students receiving financial aid will be subject to the refund policies as required by financial aid regulations. Note that Veterans Affairs (VA) requires repayment of all fees paid for the withdrawn classes, as well as basic allowance for housing and book stipend. The VA will reinstitute the months of eligibility for GI Bill benefits that would have been expended for the withdrawn classes.

To withdraw:

1. Complete and submit the “Course Withdraw (after refund period)” form on the Enrollment tab in goPFW. After submitting the online withdrawal form, provide a copy of your deployment orders to [email protected].
2. Connect with Military Student Services (KT 110N) to submit a copy of your deployment orders and to have your certification with the VA updated to reflect any changes to your schedule. You can contact them via email to [email protected] or fax to 260-481-0254.
3. When the withdrawal is completed, the PFW Registrar’s Office which will add a notation to the transcript to document the withdrawal as a result of military deployment.