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Registrar

Procedures During the First Week of Classes

Procedures After the First Week of Classes

Procedures During the First Week of Classes

You may still be able to register for a class(es) after the semester begins.

During the first week of classes, registration changes can be processed by academic departments during normal business hours, submitted via goPFW any time, or submitted to registrar@pfw.edu. For submission to the registrar, please read below.

Dropping a Class

If you choose to have the Office of the Registrar handle your drop during the 100 percent refund period, requests must be sent to registrar@pfw.edu. Requests must come from your university email address and include the CRN of the course(s). Instructor and advisor approval is not required to drop a course during the 100 percent refund period. For information related to the 100 percent refund period, please refer to the Course Fee Refund Schedule.

Adding a Class

If you choose to have the Office of the Registrar handle your class addition during the 100 percent refund period requests must be sent to registrar@pfw.edu. Requests must be sent from your university email address and include the CRN of the course or courses. Instructor and advisor approval is not required to add a course during the 100 percent refund period.

Auditing a Class

If you choose to audit a class, you will enroll in the course, attend class, and pay full fees, but will not receive a grade or credit toward graduation for the course.

Timely Audit Request: The grade mode of audit cannot be selected through online means. To select the audit option for a class, during the first week of the semester (or equivalent for a summer session), submit a request to registrar@pfw.edu and indicate that you would like to audit the course.

  • Requests must come from your university email address and include the CRN of the course.
  • Your advisor’s approval and the approval of the instructor is required and must be included with the email request sent to registrar@pfw.edu. Please send emailed advisor and instructor approval as a thread to registrar@pfw.edu or attach the approval email as a pdf to the email request.

Audited courses appear on the transcript records of Purdue students as AU (Audit) and on IU transcripts as NC (No Credit). Audited classes do not affect calculation of grade point averages. Shifts between audit and regular credit will not be made after the deadline specified in the Academic Calendar.

Fee Assessments and/or Refunds

Fee assessments and/or refunds are determined as of the date all required documentation and approvals are submitted to the Office of the Registrar or on goPFW. For information related to the 100 percent refund period, please refer to the Course Fee Refund Schedule.

Procedures After the First Week of Classes

You can still register after the first week of classes. After the 100 percent refund period, late registration changes must be processed by the Office of the Registrar.

Late Registrations

After the first week of classes, if you are not registered in any coursework your new registration must be processed by the Office of the Registrar. Obtain the approval of both your advisor and the instructor of each class for which you wish to register. Submit approvals and class add requests to the Office of the Registrar. You will be assessed normal course fees plus late registration fees. Requests should be sent to registrar@pfw.edu. Requests must come from your university email address and include the CRN of the course or courses. Advisor and Instructor approval is required and must be included with the email request sent to registrar@pfw.edu. Please send emailed advisor/instructor approval as a thread to registrar@pfw.edu or attach the approval email(s) as a pdf to the email request.

Before emailing your request to the Office of the Registrar make sure you have included:

  1. The CRN of the course(s) you are adding
  2. Emailed approval from your advisor
  3. Emailed approval from the instructor(s)

Incomplete requests cannot be processed. Do not send your request until you have received ALL required approvals.

Late Additions of Classes

If you are already registered but wish to add additional courses after the 100 percent refund period has passed, you must obtain your advisor’s approval and the approval of any instructor whose class you wish to add. Submit the request and approvals to the Office of the Registrar at registrar@pfw.edu. Requests must be sent from your university email address and include the CRN of the course or courses. Please send emailed advisor/instructor approval as a thread to registrar@pfw.edu or attach the approval email(s) as a pdf to the email request. You will be assessed normal course fees and in some instances late registration fees.

Before emailing your request to the Office of the Registrar make sure you have included:

  1. The CRN of the course(s) you are adding
  2. Emailed approval from your advisor
  3. Emailed approval from the instructor(s)

Incomplete requests cannot be processed. Do not send your request until you have received ALL required approvals.

Changing Course Levels

If you are in your first international language or English course at the institution, you have through the end of the 60 percent refund period to exchange course levels in the same subject area of international language or English. If you are registered in a 100- or 200-level mathematics course at the institution, you have up to the end of the 20 percent refund period to exchange mathematics course levels. Requests should be sent to registrar@pfw.edu. Requests must come from your university email address and include the CRN of the course(s). You must obtain advisor approval and approval from the instructor of the course you wish to enter. Approval is required and must be included with the email request sent to registrar@pfw.edu. Please send emailed advisor/instructor approval as a thread to registrar@pfw.edu or attach the approval email(s) as a pdf to the email request.

Before emailing your request to the Office of the Registrar make sure you have included:

  1. The CRN of the courses you are exchanging
  2. Emailed approval from your advisor
  3. Emailed approval from the instructor(s)

Incomplete requests cannot be processed. Do not send your request until you have received ALL required approvals.

Exchanging Sections within the Same Course

After the 100 percent refund period, you must submit a request to the Office of the Registrar to exchange sections of the same course. You must obtain the approval of the instructor of the section you wish to enter. During the first one-quarter of a class's duration, switching sections of the same course requires the approval of the instructor of the class being dropped and your advisor's approval. Following the first one-quarter of a class's duration, switching sections of the same course additionally requires the approval of the Dean offering the course. Requests should be sent to registrar@pfw.edu.

Requests must come from your university email address and include the CRN of the course(s). Advisor and Instructor approval (Dean approval when required) must be included with the email request sent to registrar@pfw.edu. Please send emailed advisor/instructor/Dean approval as a thread to registrar@pfw.edu or attach the approval email(s) as a pdf to the email request.

Before emailing your request to the Office of the Registrar make sure you have included:

  1. The CRN of the courses you are exchanging
  2. Emailed approval from your advisor
  3. Emailed approval from both instructors
  4. Emailed approval from the Dean (if after the first one-quarter of a class's duration)

Incomplete requests cannot be processed. Do not send your request until you have received ALL required approvals.

Withdrawing from a Class

After the 100 percent refund period passes for a class section, you would be withdrawing from, not dropping, the class. You must submit a withdraw form via goPFW and follow the course withdraw procedures required by Student Success and Transitions. The course will be recorded with a grade of W on your student record. You will be entitled to only the partial refund, if any, specified in the Refund of Fee Schedule.

Dropping a course can only occur prior to the start of the semester or during the 100 percent refund period for the course. Dropped classes do not result in notation on your transcript.

The last day to withdraw for a full term class can be found on the academic calendar. Withdrawing from classes after the withdrawal deadline requires additional approvals, and the transactions must be processed by Student Success and Transitions. Before a late withdrawal can be approved, you will be required to provide documentation of the circumstances leading to your request.

Auditing a Class

If you choose to audit a class, you will enroll in the course, attend class, and pay full fees, but will not receive a grade or credit toward graduation for the course.

Late Audit Request: If you wish to select the audit option after the first week of the semester (or equivalent for a summer session), you must complete a Petition for Late Audit form, available from your academic advisor.

  • A Petition for Late Audit form requires the signature or written acknowledgement from the course instructor, your academic advisor, and approval from a representative of the financial aid office. (Please note that for Fall 2020 and Spring 2021 instructor approval is not required)
  • Changing a class to the audit option may occur only during the first six weeks of the semester (or equivalent during the summer session).
  • Regular course fees will be assessed.

Audited courses appear on the transcript records of Purdue students as AU (Audit) and on IU transcripts as NC (No Credit). Audited classes do not affect calculation of grade point averages. Shifts between audit and regular credit will not be made after the deadline specified in the Academic Calendar.

Fee Assessments and/or Refunds

Fee assessments and/or refunds are determined as of the date all required documentation and approvals are submitted to the Office of the Registrar or Student Success and Transitions. Email requests must include the required approvals of instructors and advisors. For information related to the refund period, please refer to the Course Fee Refund Schedule.