Modified Attendance and Deadlines
If, as a faculty member, you have been provided access to a Course Accessibility Letter (CAL) for one of your students that lists a modified attendance or modified deadline accommodation, the following information will assist you with navigating the implementation of these accommodations.
The Disability Access Center has provided the following steps that students with these accommodations must follow to ensure that the accommodation is implemented correctly:
- The student must discuss the accommodation with instructors to determine how it will be applied in that specific class. We encourage that the discussion take place in person or online (e.g., Zoom, Teams), but it can be by phone or through email. The student needs to do this as soon as possible and before they need to access the specific accommodation. The student is working with the instructor to determine how many absences are allowed without it altering the class.
- The student must email the center and their instructor every time they miss a class or need a modified deadline due to disability. This should be done as soon as they realize they will not be able to attend class or as soon as they are physically able; we typically say within 24 hours after the class session was missed. A modified deadline request should be made prior to the original deadline. (Instructors cannot request further documentation; the CAL is the documentation for instructors.)
- In the email to the instructor regarding attendance, students should ask about missed work and how best to make that up.
The modified deadline accommodation may not look the same for every assignment and is up to the instructor and student to determine a reasonable time frame for a new deadline. Some requests may not be reasonable for the course or assignment due to its structure. Please see the Modified Deadline Policy and the Modified Deadline Agreement to use when navigating the Modified Deadline accommodation.
The flexible attendance accommodation may not look the same in every course and may not be a reasonable accommodation for every class. Accommodations cannot fundamentally alter course objectives; if they do, they are deemed unreasonable for that class. However, students with certain conditions experience a disability that may cause them to miss class. In most cases, the standard attendance policy may need to be extended to provide these students with an equitable experience. This does not mean attendance has to be open-ended. Questions that may be helpful as you work with students to determine the number of absences include the following:
- What is the maximum number of disability-related absences allowed as an accommodation for this student for this course? Please do not restate the number of absences allowed for all students in the course. Allow the student to explain how many absences they anticipate before determining an appropriate alternate number. Be as specific as possible. Avoid vague phrases such as “flexible,” “to be determined,” or “open.” If needed, provide a separate number for lecture, lab, recitation, etc.
- How (email, phone, etc.) and when will the student notify the instructor of a disability-related absence? Depending on the nature of the student’s disability, is it reasonable for the student to notify the instructor of a disability-related absence either before or after the missed class session? A doctor’s note will not be required for disability-related absences.
- What is the procedure for turning in homework, assignments, and projects due the day of a disability-related absence? Include the maximum number of days assignments may be late and how they are to be submitted.
- What is the procedure for making up a missed quiz, examination, or in-class graded assignment given on the day of a disability-related absence? If a student goes over the number of absences agreed upon—and given various disabilities this could occur—we encourage the student or instructor to contact the center at email@example.com or 260-481-6657.
Please see the Modified Attendance Policy and the Modified Attendance Agreement that we encourage faculty and students to use when navigating the these accommodations.