Special Events

International Ballroom Cancellations Policies

International Ballroom Cancellation Policy

  • In the event of cancellation by the client, any payments made to Purdue Fort Wayne are forfeited. See page 2 of contract, item # 7.
  • Any cancellation by the renter must be received in writing in the Special Events Office. (Email is fine)
  • Events that are cancelled "day of" due to inclement weather will not be charged a late cancellation fee as long as the group representative contacts our offices at least 4 hours prior to their scheduled event start time to notify us of the weather related cancellation.  
  • Purdue Fort Wayne’s obligation to make the facility available will be relieved if anything outside of its control prevents the facility from being available at the date and time scheduled for the event.  This includes such occurrences as natural disaster, fire, destruction, war, governmental order, quarantine and administrative evacuation (i.e. bomb threats) or other forces or events outside of Purdue Fort Wayne’s control.  If such occurs, Purdue Fort Wayne will refund the renter’s deposit and fee already paid in full, but will have no other liability due to such cancellation or unavailability of the use of its facility.

Definitions

  • Cancellation: canceling anytime up to 30 calendar days prior to your event
  • Late Cancellation: canceling 30 calendar days up to 7 calendar days before your event.
  • No Show:canceling with less than 7 calendar days to your event or not showing up for your event.

International Ballroom Fee Structure

Co-Sponsored, External or Private Rental  

  • Cancellation Fee: $0
  • Late Cancellation Fee: 50% of Original Rental Fees
  • No Show Fee: 100% of Original Rental Fees

Departmental, Faculty, and Staff Events

  • Cancellation Fee: $0
  • Late Cancellation Fee: 50% of Original Rental Fees
  • No Show Fee:100% of Original Rental Fees.

Student Groups

  • Cancellation Fee: $0
  • Late Cancellation Fee: 50% of Original Rental Fees
  • No Show: 100% of Original Rental Fees.