Student Employment

Off Campus Employers

Purdue_FW

AN EQUAL ACCESS/EQUAL OPPORTUNITY UNIVERSITY

Work-Study Program – Fort Wayne Campus
Off-Campus – 10 Steps to Hire a Student Worker

  1. Career Services will contact you and inform you if your organization is approved for funding under the FWS program as either a 70/30% off campus position or a 70/30% off campus community service position or a 100% FWS Reading Tutoring/Family Literacy program (pre-school through 5th grade). Please note that we will also have to review and approve the actual job description.

  2. Fill out the Federal Work Study Need Assessment and the Federal Work Study Off- Campus Contract. Email these documents to the Office of Career Services at careerservices@pfw.edu. These documents will be reviewed to see if your organization meets the requirements for the Federal Work Study Program (FWS).

  3. Once your organization is approved, you will create a Handshake Account (if you don’t have one currently). Review the Handshake instructions on how to create an account as well as Handshake Terms of Use.

  4. Create a job posting on  Handshake. Make sure that you label the type of job as “work study”.

  5. Once the job description is approved, the job will be “live” on Handshake and will be included in a weekly “Job Blast” to all Purdue Fort Wayne students on the first Tuesday after the posting is submitted. Students will then have the opportunity to search and apply for your position.

  6. Review student resumes and decide on which students you would like to interview. Please make sure that the applicant is Work Study eligible by contacting Financial Aid (finaid@pfw.edu). We also encourage you to ask if the student currently works for another department(s).

  7. Interview selected students. Use some of these sample interview questions so that you know what you can and can’t ask in an interview.

  8. Make the job offer.  Review the Purdue University Fort Wayne student pay scale for guidance on what hourly rate to offer.   You must also fill out a short survey by clicking HERE.
  9. Once you have made an employment offer, complete the Federal Work Authorization Form email it to Payroll (payroll@pfw.edu) and the Financial Aid Office finaid@pfw.edu . Purdue Fort Wayne will complete the Personnel Action Form and then you will need to have your new employee complete new hire employment paperwork. Please note that you will receive billing for the 30 percent of the term award plus 100% of all wages after the award is exhausted from Purdue Fort Wayne Accounting Services.

  10. Lastly, review the responsibilities of the employer, encourage your new student worker to register for the Student Employment Training (SET) Program . Use this Excel spreadsheet to calculate your student worker hours for each semester!

Additional Information:

  • Contact Janice Mitchell (mitcheje@pfw.edu) , Purdue Fort Wayne Human Resources, for any additional HR issues.
  • Beginning and ending dates that the student is able to work in a term can be found online HERE.