Office of Academic Affairs
How to Begin - VCAA approval

Before proceeding with the development of a proposal, the academic unit requesting to create or change a program must follow departmental and/or college processes, if present, and receive pre-approval from the chair and dean. Next ,the academic unit must notify and receive approval from the VCAA of their intention by sending an email with the completed Pre-approval form to Jeff Malanson at malansoj@pfw.edu or call (260) 481-6694 to setup an appointment for consultation about the form.

Pre-approval form - updated 1/17

Please note: all new courses required for the program proposal should have been previously approved.

Instructions for course processing

Process Overview Flowcharts

The following charts provide an overall look at program processing.

PFW Undergraduate Academic Program Process Flowchart - updated soon
PFW Graduate Academic Program Process Flowchart - updated soon

You can determine which documents are needed by locating the type of proposal you are creating at the following SharePoint site.

https://ind657.sharepoint.com/sites/collaboration/AcademicCurriculum/SitePages/Home.aspx

Approval  Process

Timeline:

Proposals my be sent to the VCAA at any time. Due to revisions and local campus committees and Purdue Board of Trustee schedules, proposal processing takes time. To approximate a completion time, please consider the meeting timeline for when the required approving groups are in session.

2018-19 Timeline for Changes to Existing/New Programs

Approvals:

The following approval matrix contains the specific approvals required for new and change program proposals.

General Matrix for the Administration Approval Process for Academic Programs  -  updated soon

Proposal Approval Tracking

Purdue Proposals:

Beginning 1/1/18 all program proposals are entered into the Purdue Curriculog system by the VCAA. Curriculog is an online course and curriculum management system used for submitting, reviewing, and approving course and curriculum proposals. Please direct all Curriculog questions or training requests to Wanda Johnson at johnsonw@pfw.edu or Tammy Hoskins at hoskins@pfw.edu.

For proposals that need approval by the Purdue Board of Trustees, select the desired meeting date then "Stated Meeting" for the minutes.

ICHE Approval:

For proposals that need approval by ICHE. The ICHE Agenda Archive provides information for:

  • Information Items / Academic Degree Program Actions Taken by Staff - proposals that need "routine staff action" approval.
  • Information Items / Academic Degree Programs Awaiting Action - status of proposals pending state approval.
  • Business Items / Academic Degree Programs for Full Discussion and those for Expedited Action - status of proposals reviewed at meeting.

PFW Committees:

Overview of Documents Needed

Overview of Required Materials:

The following chart provides a table view of the documents needed for each type of program proposal.

Chart of Required Documents for New Program Proposals, Changes, and Terminations - updated soon

Materials by School and Level:

You can also determine which documents are needed by locating the type of proposal you are creating at the following SharePoint site.

https://ind657.sharepoint.com/sites/collaboration/AcademicCurriculum/SitePages/Home.aspx
Purdue Undergraduate Program Documents

Instructions:

New Undergraduate Program Steps - updated

Submission Process: Please get VCAA approval before completing forms. Send the completed form(s) with needed signatures to the recipients as noted in the program steps. Send VCAA documents to Jeff Malanson, LA 203.

Remonstrance:

Bi-monthly remonstrance processing occurs for all types of proposals except:

  • UG and Grad: Additional Degree in same discipline
  • UG: Name Change for Degree, Certificate, Major, Concentration, and Minor
  • UG and Grad: Terminations
  • UG: New Major, Concentration, and Minor
  • UG: Adding Distance Education
  • Changing CIP Code

Program Remonstrance List and Archive

Resources:

Procedures for Approving New Certificate Programs at Purdue University

Forms:

**ICHE Brief Proposal needed just prior to Board of Trustee Meeting

Degree

Documents

1) New Degree Level

2) Degrees: New

3) Degrees: Additional in same discipline

4) Degrees: New, Online (>50%)

Pre-approval memo  - updated 1/17

**ICHE Brief Proposal (when requested) - updated 1/18

ICHE Full Proposal - updated 8/15

  • Enrollment and Budget Tables
    • Table 1: Cost of and Support for the Program
    • Table 2: Projected Headcount and FTE Enrollment and Degrees Conferred
    • Programs and Completions Worktable

Library Resource Questionnaire - updated 8/15

Liaison Library Memo- updated 5/17

Degree Cover Sheet- updated 9/17

Purdue Board of Trustees (BOT) Transmittal Form - updated 8/15

U. Memo from Chair to Dean, and VCAA - updated 5/17

1) Certificates: New Stand-Alone Certificate

2) Certificates: New Area Certificate

Request for New Certificate - updated 5/17

Library Resource Questionnaire - updated 8/15

Liaison Library Memo- updated 5/17

Degree Cover Sheet- updated 9/17

U. Memo from Chair to Dean, and VCAA - updated 5/17

1) Degrees: Existing, to be offered online (>50%)

2) Degrees: Dual Degrees (both existing)

3) Cert/ Degree/ Major/ Track/ Concentration/ Specialization: Termination

Degree Cover Sheet- updated 9/17

U. Memo from Chair to Dean, and VCAA - updated 5/17

1) Degree and Cert: Name Change

2) Majors/ Tracks/ Concentrations/ Specializations: Name Change

Program Name Change Cover Sheet - updated 9/17

Purdue Board of Trustees (BOT) Transmittal Form - updated 8/15

U. Memo from Chair to Dean, and VCAA - updated 5/17

Majors and Concentrations: New

Request for New Major or Concentration - updated 9/17

Table: Projected Headcount and FTE Enrollment and Degrees Conferred - added 4/18

Library Resource Questionnaire - updated 8/15

Liaison Library Memo- updated 5/17

Degree Cover Sheet- updated 9/17

U. Memo from Chair to Dean, and VCAA - updated 5/17

Minors: New

Request for New Minor - updated 5/17

Library Resource Questionnaire - updated 8/15

Liaison Library Memo- updated 5/17

Degree Cover Sheet- updated 9/17

U. Memo from Chair to Dean, and VCAA - updated 5/17

Minors: Name Change

Program Name Change Cover Sheet - updated 9/17 

U. Memo from Chair to Dean, and VCAA - updated 5/17

Purdue Graduate Program Documents

Instructions:

New Graduate Program Approval Overview Steps - updated 4/18

Submission Process: Please get VCAA approval before completing forms. Send the completed form(s) as developed with needed signatures to the recipients as noted in the program steps. Send VCAA documents to Jeff Malanson, LA 203.

Remonstrance:

Bi-monthly remonstrance processing occurs for all types of proposals except: except:

  • UG and Grad: Additional Degree in same discipline
  • UG: Name Change for Degree, Certificate, Major, Concentration, and Minor
  • UG and Grad: Terminations
  • UG: New Major, Concentration, and Minor
  • UG: Adding Distance Education
  • Changing CIP Code

Program Remonstrance List and Archive

Resources:

Purdue University Graduate Council
Purdue Graduate Program Office
Purdue Policies and Procedures for Administering Graduate Student Programs

Forms:

**ICHE Brief Proposal needed just prior to Board of Trustee meeting.

Guidelines for completing graduate forms that were in The Purdue Graduate School Handbook have moved to the appendices in the Purdue University Catalog.


Degree

Documents

1) New Degree Level

2) Degrees: New

3) Degrees: Additional in same discipline

4) Degrees: New, Online (>50%)

Pre-approval Memo  - updated 1/17

Graduate School Program Pre-Proposal - updated 1/18

**ICHE Brief Proposal (when requested) - updated 1/18

ICHE Full Proposal - link to Appendix D

Library Resource Questionnaire - updated 8/15

Liaison Library Memo- updated 5/17

Degree Cover Sheet- updated 9/17

Purdue Board of Trustees (BOT) Transmittal Form - updated 8/15

Memo from Chair to Dean, Dir of Graduate Studies, and VCAA - updated 5/17

1) Certificates: New Stand-Alone Certificate

2) Certificates: New Area Certificate

Graduate Certificate Proposal Guidelines - Updated 1/17

Graduate Request for New Certificate  - link to Appendix E

Library Resource Questionnaire - updated 8/15

Liaison Library Memo- updated 5/17

Degree Cover Sheet- updated 9/17

Purdue Board of Trustees (BOT) Transmittal Form - updated 8/15

Memo from Chair to Dean, Dir of Graduate Studies, and VCAA - updated 5/17

Degrees: existing to be offered online (>50%)

Adding an Online Option Concept Paper - updated 3/17

Memo from Chair to Dean, Dir of Graduate Studies, and VCAA - updated 5/17

Graduate Memo from Chancellor to Purdue Dean of Graduate School
____________________________________________

Concept Paper must be approved by the Purdue Dean of Graduate School before continuing:

Adding an Online Option Proposal - link to Appendix L (information only)

Degree Cover Sheet- updated 9/17

Purdue Board of Trustees (BOT) Transmittal Form - updated 8/15

Cert/ Degree/ Major/  Concentration: Termination

Degree Cover Sheet- updated 9/17

Memo from Chair to Dean, Dir of Graduate Studies, and VCAA - updated 5/17

1) Degree and Cert: Name Change

2) Majors and Concentrations : Name Change

Program Name Change Cover Sheet - updated 9/17

Purdue Board of Trustees (BOT) Transmittal Form - updated 8/15

Memo from Chair to Dean, Dir of Graduate Studies, and VCAA - updated 1/17

Minors: Name Change

Program Name Change Cover Sheet - updated 9/17

Memo from Chair to Dean, Dir of Graduate Studies, and VCAA - updated 5/17

Majors: New

Request for New Major (Form GS-28)

Library Resource Questionnaire - updated 8/15

Liaison Library Memo- updated 5/17

Degree Cover Sheet- updated 9/17

Memo from Chair to Dean, Dir of Graduate Studies, and VCAA - updated 5/17

Concentrations: New

Request for Concentration (Form GS-25)

Library Resource Questionnaire - updated 8/15

Liaison Library Memo- updated 5/17

Degree Cover Sheet- updated 9/17

Memo from Chair to Dean, Dir of Graduate Studies, and VCAA - updated 5/17

Degrees-Combined (dual) and 5-year (BS and MS): Both Existing

Combined Degrees Concept Paper - updated 3/17

Memo from Chair to Dean, Dir of Graduate Studies, and VCAA - updated 5/17

Graduate Memo from Chancellor to Purdue Dean of Graduate School
____________________________________________

Concept Paper must be approved by the Purdue Dean of Graduate School before continuing:

Combined Degrees Proposal Guidelines - link to Appendix H (information only)

Combined Degrees Proposal Format  - link to Appendix I (information only)

Degree Cover Sheet- updated 9/17


Program Forms by School

Purdue Undergraduate Programs

Purdue Graduate Programs

Timeline

image of clock

2018-19 Timeline for Changes to Existing/New Programs

Classification of Instructional Programs

oaa-programs-CIP-codes

Classification of Instructional Programs (CIP codes) provides a taxonomic scheme that supports accurate tracking and reporting of fields of study and program completions activity.

Questions?

Are you developing a new program or course?

Office of Academic Affairs
Phone: 260-481-6694

request information

Start of Async HubSpot Analytics Code