Office of Academic Affairs

Recruitment and Hiring

As northeast Indiana's premier educational institution, Purdue Fort Wayne has a strong commitment to educational excellence, which includes equal opportunity and diversity. Our faculty and staff are our most valuable resource for achieving these "mission critical" goals. This Recruitment and Hiring website contains the guidelines and expectations by which Purdue Fort Wayne search committes are to conduct their recruitment and selection for faculty and librarian vacancies. Our employment goal is to attract, select, retain, and promote the best possible candidate for every position. The Office of Academic Affairs supports academic departments by coordinating the hiring processes.

Below, in order of search chronology, are forms, templates, and resources for departmental use.

Recruitment Checklist, General Policies, and Adjunct/Affilate/Visiting Scholar Letter Templates

Checklist for Hiring International Faculty

Checklist for Hiring International Faculty

Checklist for Hiring International Faculty

Nepotism Exception Procedure

Nepotism Waiver Procedures

Spousal Hiring Procedure

Affiliate Offer Letter Template

Affiliate Offer Letter Template

Visiting Scholar Letter Template

All other offer letters prepared by Office of Faculty Records.


Required Form: Request to Recruit

Required Form: IPFW Website Position Posting Form

Form12 to Requisition Position Advertisements

              HRE01 Request to Recruit and Web Position Posting Form are required forms.


Sample Email Announcement of Open Position

Candidate Self-Identification Form

              Advertisements must be pre-approved by Faculty Records and HROIE.


EEOR-2B Applicant List

Sample Criteria Evaluation Form

 EEOR-2b Applicant List is a required form


Protocol for Reference Phone Calls

Sample Reference Email for Female Candidate

Sample Reference Email for Male Candidate

Protocol for Candidate Phone Calls


Required Form: Request to Interview

Candidate Itinerary Checklist

Sample Itinerary

                HREO1 Request to Interview is a required form.

Guidelines for Reimbursement of Recruitment Expenses

Form 17C to Reimburse Expenses

Purdue Policy on Criminal Conviction Background Records

                 HROIE will give background check paperwork to candidate during HR session of on-campus interview

Sample Interview Protocol Form

Sample Interview Evaluation Form


Required Form: EEOR-3

Sample Regret Letter

HROIE will give background check paperwork to candidate during HR session of on-campus interview.

Closing Search

Notify HROIE of the final hire. The Office of Faculty Records will complete hiring documents including offer letters.

Refer new hire to New Faculty Resources.



Address questions on
faculty hiring to:

Julie Yoder
Executive Assistant to the Vice
Chancellor for Academic Affairs
Email, Telephone: 260-481-6113
Start of Async HubSpot Analytics Code